Privacy and Data Protection Policy
Labora Legal consists of independent, cooperating law firms established in an office partner-ship operating under the company name of LL Administration.
This Privacy and Data Protection Policy is aimed at persons who are in contact with LL on the basis of our advice and legal assistance, either as client or as participant in a lawsuit, e.g. as counterparty or witness. You can read more specifically about what is applicable in the indi-vidual situations in the above tabs. Others are of course also welcome to have a look at our policy.
In connection with providing our services, we will receive information about you, or information that can identify you (personal data).
Our work is naturally based on respecting you and your private life, and therefore we take the protection of your personal data very seriously. So, in addition to the professional ethics of lawyers in terms of confidentiality and professional secrecy, we process your personal data in the manner that is laid down in this Privacy and Data Protection Policy.
We are focussing on the nature and the scope of personal data and how to protect them in the best possible way. Therefore, we only collect and process personal data that are adequate, relevant and limited to what is necessary in relation to a legitimate purpose. Our main focal point is not to collect more personal data than necessary for this purpose.
However, we may be obliged under applicable law to collect and process certain personal data.
We only process personal data that are necessary for us to provide legal advice, to conduct legal proceedings and to maintain the client relationship.
Our collecting and processing of personal data take place exclusively for specified, explicit and legitimate purposes. In the event that we should wish to use personal data for another purpose than that for which they were originally collected, we will notify you about this, unless such further processing is subject to our duty of confidentiality or it is a question of enforcement of civil law claims, etc. However, by anonymising personal data so that the registered persons are no longer identified or identifiable, we may use the data for other purposes without prior notification.
Our collecting and processing of personal data take place on the basis of a contract, a consent, a legal obligation, or on grounds of other legitimate interests, including where civil law claims are to be established or defended. We make sure that personal data collected by us are not inaccurate or misleading and will ensure that personal data are updated.
We will not use your personal data for other purposes than those for which they were originally collected. Nevertheless, in the event that we should find such further processing to be necessary, we will notify you, unless such processing is subject to our duty of confidentiality or it is a question of enforcement of civil law claims, etc. In this connection we will also assess whether the use of personal data for new purposes may have negative consequences for you.
In some cases, we may need to collect and aggregate personal data from a third party, e.g. from public authorities and private bodies. In that case, we will inform you and obtain your consent in this respect, unless you are already aware of such collecting and processing, or your interest in being informed is clearly overridden by compelling public or private interests or it is a question of enforcement of civil law claims, etc.
With whom are we sharing personal data?
We may share personal data with associated companies under the office partnership of Labora Legal as well as with our business partners working on our behalf for the purposes concerned.
In such case, these companies must comply with our security requirements and they may not use the personal data received from us for other purposes. In the event that we engage third parties for the processing of personal data, we will enter into data processing agreements governing the processing of personal data by such third parties on our behalf.
In our capacity as lawyers, we may disclose personal data to our client(s), business partners or other parties or participants involved in a case, We also disclose personal data where we have a legal obligation to do so, for instance for tax purposes. Furthermore, we will disclose your personal data for the purpose of registration in the databases operated by public authorities, e.g. the Danish Business Authority, Danish courts, and for the use by such authorities, courts, arbitration tribunals, the Danish Board of Equal Treatment and other dispute-resolution bodies.
In our agreements, we require that our data on clients and cases are not stored or processed outside Denmark. We only transfer personal data for the processing outside the EU and EEA if such transfer is made to a client, a counterparty or a court, etc.
We erase personal data where they are no longer necessary in relation to the purposes for which they were collected and processed. Therefore, the storage periods may vary, depending on the relevant purposes. Data for the purpose of case management will in principle be stored for 25 years, but there may be shorter or longer storage periods.
We have implemented adequate technical and organisational measures regarding confidentiality and data security, protecting the collected data against deterioration, loss, or change, unauthorised publication and against unauthorised persons obtaining access to or knowledge of the data.
These measures imply, inter alia, that access to personal data is physically and systemically limited to colleagues who have a work-related need for such access and who are trained and instructed in the processing of personal data. We are all subject to confidentiality and professional secrecy.
Personal data provided in hard copies or on portable data media (USB or the like) are stored under lock and key when not being used, while personal data in digital form are protected by access control, personal passwords, encryption, back-up systems as well as updated firewalls and antivirus protection.
We also have a procedure for the handling of any security breaches and notification thereof to the Danish Data Protection Agency.
Labora Legal consists of independent, cooperating law firms established in an office partnership and operating under the company name of LL Administration ApS, Indiavej 1, 1. sal, 2100 Copenhagen Ø, CVR. No. 38736299. In connection with the performance of our services and advice, this company, together with the specific cooperating law firm, will be the joint data controller for the processing of your personal data.
Our client will be the data controller for its processing of your personal data provided the data have been legitimately disclosed by us to our client.
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If you wish to learn more about Labora Legal’s processing of personal data, you may contact us by email: email@example.com or by phone: +4524489299.
The personal data rules provide rights to you as data subject. Here, you can read more about these rights.